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Terms and Conditions

Eventat LTD Company

1. Definitions

  • Service Provider: Eventat LTD Company, specialized in organizing exhibitions and conferences (hereinafter referred to as "the Company").
  • Client: The individual or entity contracting with the Company for event organization services.

2. Scope of Services

  • Eventat LTD Company (hereinafter referred to as "the Service Provider") is committed to providing the services specified in the invoice in accordance with the previously agreed-upon details.
  • The Service Provider has the right to make any modifications or additions to the scope of services based on the Client's request after approval, reserving the right to impose additional charges as a result.

3. Payment Terms

  • The Client is required to pay the total amount due based on the agreed payment method. If the Client does not comply with the agreed payment mechanism, the Company is not obligated to proceed with the execution.
  • Payments shall be made via bank transfer to the Service Provider's account.

4. Cancellation and Refunds

  • In case of event cancellation, the amount is non-refundable, except in cases considered force majeure.

5. Amendments and Revisions

  • Any amendments or revisions to the initial quotation must be agreed upon in writing.
  • Additional charges may apply for changes requested after the quotation has been accepted.

6. Liability and Insurance

  • The Service Provider is not liable for any damages or losses resulting from circumstances beyond its control, such as natural disasters or unforeseen incidents.
  • The Client is responsible for ensuring that the entire event is adequately insured.
  • The Client is responsible for obtaining the necessary permits for the installation and operation of the venue.
  • The Client is fully responsible for providing electrical power at the venue.

7. Confidentiality

  • Both the Service Provider and the Client commit to maintaining the confidentiality of all contract-related information and data, and not disclosing it to any third party without prior written consent from the other party.

8. Intellectual Property

  • Eventat LTD Company retains all intellectual property rights related to the designs and ideas presented under this contract.

9. Legal Compliance

  • All parties must comply with the laws and regulations in force in the Kingdom of Saudi Arabia.
  • The Client is responsible for obtaining any necessary permits or licenses required for the event.

10. Force Majeure

  • Neither party shall be held liable for delays or failure to perform obligations under this contract due to circumstances beyond their control, including natural disasters or emergency events.

11. Governing Law

  • These terms and conditions are governed by and construed in accordance with the laws of the Kingdom of Saudi Arabia.

12. Acceptance

  • Acceptance of this quotation constitutes full acceptance of these terms and conditions.

13. General Provisions

  • In case of partial or full damage to the equipment while in the Client's possession, the Client is obligated to pay the actual value of the product at the time of damage.
  • If the Client continues to possess the product after the damage occurs, the Client bears the current market value of the product as determined by the Company, based on its system-recorded evaluation. The Service Provider reserves the right to take the necessary actions to recover these amounts.
  • In case of delays or extensions after the Client has been notified of the payment obligation, the daily rate will be calculated automatically and added directly to the amount due. This is considered prior consent from the Client to the previous rates, and the Client is obligated to pay the additional amount resulting from the delay.
  • Correspondence via email and WhatsApp is considered digital proof and an inseparable part of this contract.

14. Quotations, Prices and Precedence

  • Quotations are valid until the expiry date stated on the quotation.
  • All prices are in Saudi Riyals and exclude VAT unless stated otherwise. VAT is added at the rate in force on the invoice date.
  • If a signed contract or purchase order conflicts with these terms, the signed contract prevails for that project only.

15. Client Approvals and Delays

  • The Client shall provide approvals, content, branding files and information by the agreed deadlines.
  • Any delay by the Client in approvals, payments, content or site access entitles the Service Provider to adjust delivery dates and charge any resulting additional costs, without liability for the delay.

16. Site Access and Venue

  • The Client shall provide safe and timely access to the venue for installation, operation and dismantling, as agreed.
  • The Service Provider is not responsible for venue restrictions, venue charges or damage caused by the Client, its guests or third parties.

17. Ownership and Title

  • Ownership of all built items (including booths, stands and stages), designs and materials remains with the Service Provider until the full contract value has been paid.
  • Rented equipment remains the property of the Service Provider at all times and may not be moved, sub-rented or modified without written consent.

18. Dismantling and Collection

  • The Client shall allow dismantling and collection immediately after the event as scheduled. Items left at the venue beyond the agreed time may incur storage, transport or additional rental charges.

19. Client Content and Third-Party Rights

  • The Client confirms that it owns or has the right to use all logos, images, music, videos and content it provides, and shall bear full responsibility for any claim arising from their use.

20. Limitation of Liability

  • The Service Provider's total liability under any contract is limited to the value of that contract.
  • The Service Provider is not liable for any indirect or consequential loss, including loss of profit, revenue or reputation.

21. Health, Safety and Right to Suspend

  • The Service Provider may stop or suspend work if site conditions are unsafe or do not comply with regulations, until the issue is resolved, without liability for the resulting delay.
  • The Service Provider may suspend services if any payment is overdue.

22. Subcontracting

  • The Service Provider may use qualified subcontractors and suppliers to perform part of the services, while remaining responsible for the agreed scope.

23. Portfolio and Media

  • The Service Provider may photograph and film its work and use it in its portfolio and marketing, unless the Client objects in writing before the event.

24. Dispute Resolution and Language

  • The parties shall first try to settle any dispute amicably within 30 days of written notice.
  • If not settled, the dispute shall be referred to the competent courts in Riyadh, Kingdom of Saudi Arabia.
  • These terms are issued in Arabic and English. In case of any conflict, the Arabic text prevails.
  • If any clause is found invalid, the remaining clauses remain in full force.